Question&Answer

During the fifth sprint, a project lead noticed that none of the customer representatives have participated in any of the sprints. The team told the project manager that they had a prototype ready. What should the project lead do next?

Contact the customer to confirm that they received updates of the work in progress (WIP).

Tell the team to create a prototype manual to provide guidance for the end user.

Deliver a presentation about the capabilities to the Quality Assurance (QA) team.

Invite the customer representatives to the review meeting to review the prototype with the team.

A client has asked the project manager for the program status report. The project manager send the report and then realizes that they accidentally included another manager from the client’s organization on the email. Which approach should the project manager do?

Contact the other manager and ask them to delete the email

Inform the client and their supervisor about the mistake

Wait for the client’s feedback regarding the report

Resend the email to the client, excluding the other manager

To estimate the costs of a new project that is similar to a project that was implemented last year, the project manager meets with a group of experts from the previous project. The group uses a three-point estimating technique. The project manager submits the estimated budget to the project sponsor for approval. The project sponsor, who is new to the company, is concerned because the budget exceeded their expectations. What should the project manager do?

Review the organizational process assessment to determine if a contingency reserve was considered in the budget estimate

Review the historical information and lessons learned from last year’s project to justify the new budget estimate

Change the budgeting technique to a more accurate, bottom-up cost estimation

Use soft skills to convince the project sponsor to approve the new budget estimate

A company has decided to initiate a project to eliminate a sales channel that has been unprofitable for the past three years. Some members of the project team are pessimistic about the project. How should the project manager do in this situation?

Communicate the project’s impact and plans to engage the project team throughout the project

Engage the functional managers to describe the project’s impact to the team members directly

Escalate the team’s concerns and ask the project sponsor to change the team’s composition

Provide team members with specific and clear instructions on the project objectives and tasks

A project manager is assigned to a project. There was a lot of conflict regarding the status of the project and compliance with international regulations. During a regular meeting, the sponsor wanted to know how frequently the risks are being reviewed. Which document project manager should check first?

Risk management plan

Risk register

Issue log

Risk report

A company is moving its headquarters to another city. The project manager responsible for the assignment has been using a predictive approach during the transition. However, the information systems will be migrated using an agile approach. The project manager needs to decide which kind of contract to sign with the vendor responsible for migrating the systems. The project manager is concerned about controlling finances while delivering results. How should the project manager address this situation?

Sign a single agreement for the whole project

Confirm payment after each project retrospect

Negotiate payment after all project migrations completed

Use fixed-price increments as user stories are completed

A project in the execution phase is behind schedule and is missing some materials. The contractor submits an offer to supply the missing materials and reimburse the cost since the internal procurement process will cause more delay. The project manager doesn’t agree with the costs submitted by the contractor for the missing materials. What should the project manager do next?

Ask the project sponsor to allocate more budget to cover the costs

Update the procurement management plan and negotiate with the contractor

Ask the contractor to review the offer and reduce the costs

Update the procurement strategy and negotiate with the contractor

A few virtual team members are located in a region that generally has good internet connectivity. However, they frequently experience connectivity issues joining team calls during the day. What should the project manager do?

Determine what the problem is and develop an action plan

Ask the team members to use chat tools as an alternative to calls

Procure tools that consume less bandwidth for internal calls

Record the meeting to share with the team members who were unable to join

A project manager of a high-risk project is concerned about a delay in the schedule that might force the project to move its go-live date. What should the project manager do next?

Capture the risk on the risk register and monitor it to prevent it from becoming an issue by taking the proper response action

Raise a change request to the change control board (CCB) to ask for funds to onboard new resources to expedite the project

Ensure that the project meets the committed timelines as this is the core objective and purpose of the project

Ask the sponsor to start a new project to support the existing project and help it meet the original timeline

During the third iteration of a project, the main sponsor retired from the company, and a new sponsor was appointed. The new sponsor is not familiar with the agile approach for project delivery, which leads them to request more control over the project team. What should the project manager do?

Schedule a meeting with the new sponsor to explain the agile approach and how teams are supposed to be self-organized

Review the sponsor’s request with the project team during the next daily review meeting to provide the requested control

Schedule an emergency meeting with the project team so they fulfill every request that comes from the sponsor

Review the sponsor’s request with the project team during the next iteration review meeting to obtain a team decision

A project manager received the project charter for a new product. The project is expected to have two main deliveries: the hardware part that has detailed specifications already defined, and the user interface software that only has basic specification and a requirement for a user experience design approach. What project management approach should the project manager use?

The software development has a high uncertainty level, so an agile approach is recommended for the project

A hybrid approach will work, using agile for software development and a predictive approach for the hardware deliveries

The deliverables are significantly different, so the project should be split into two projects that are driven by a program

The scope is well defined, therefore, a predictive approach is straightforward and the hardware and software can be synchronized on the gates

A project manager who takes over halfway through a project determines that the cost performance index (CPI) is 0.65. A detailed audit identifies that the project cost was analogously estimated, and the audit team thinks that something was missing in the way the estimates were done. What should have been done to avoid this problem?

Utilize three-point estimates

Validate the schedule performance index (SPI) to evaluate deviation

Include lessons learned from past projects

Use bottom-up estimating

A key project stakeholder does not attend any of the project meetings and is providing false information that the project team is not delivering on time. What should the project manager do to address this situation?

Email the latest status report to the key stakeholder

Discuss communication needs with the key stakeholder

Create a new communication artifact for the key stakeholder

Share the meeting recordings with the key stakeholder

The project manager has observed that two team members have been arguing with each other openly at meetings. To push their ideas through, each team member individually spoke with the sponsor directly and made decisions without informing the project manager or other team members. What two actions should the project manager take?

Ask the team members to work it out themselves

Address the behavioral issue with each team member

Reiterate ground rules at the next meeting and ensure that all team members are clear about these rules

B+C

A project manager has been given a critical, 5-day window and is allocated a maximum of $100000 as a contingency reserve. After 3 days of work, the project manager completed two actions and spent $80000. What should the project manager do next?

Complete all actions and then inform the client of the additional cost and schedule overrun needed to complete the project

Stop the work and raise a project change request to the change control board (CCB) for additional funds and a project schedule extension

As the CPI and SPI are greater than 1.0, re-evaluate and prioritize the remaining actions

As the CPI and SPI are less than 1.0, re-evaluate and prioritize the remaining actions

A key stakeholder for a construction project has been spending a lot of time at the site and interrupting the team’s efforts while carrying out their daily work. How should the project manager handle this issue?

Arrange an ad-hoc meeting to address the stakeholder concerns to team

Escalate the situation to project sponsor(s) as the stakeholder behavior is impacting project progress activities

Work to understand the key stakeholder’s concerns, and provide feedback in regular status report

Reinforce with key stakeholder that project progress is on schedule

A project is halfway through its execution phase. The quality specifications for the project deliverables are formally accepted. However, a key stakeholder is dissatisfied, stating that the deliverables do not meet the quality specifications. What should the project manager do in this situation?

Inform the project sponsor of the stakeholder’s dissatisfaction

Review the requirements traceability matrix and conduct inspections

Document the issue in the issue log and send a report to management

Notify the stakeholder that arbitration procedures will be followed

A company is working on a project to develop an integration of their existing systems. There are known issues in production. What should the project manager do?

Identify and remove impediments and mitigate the risk

Ensure the product owner reviews requirements with the team

Include acceptance criteria in the definition of done (DoD)

Review the quality control processes and procedures

A project stakeholder complained that they did not receive an important delivery that was stated in the schedule. The team member responsible for this deliverable explained that they sent an email to the stakeholder advising them that the deliverable would not be delivered on time. What should the project manager have done to avoid this situation?

Confirmed that the stakeholder was made aware of the delivery delay

Communicated with the stakeholder directly regarding the delivery delay

Told the team member to send the unfinished deliverable to the stakeholder and finalize it later

Ensured that the team member did not communicate directly with the project stakeholder

A customer asks the project manager to complete a project 10 days earlier than planned due to marketing constraints. After discussing this request with the project team, the project manager concludes that this can be achieved if a few activities can be overlapped. Which approach should the project manager take?

Fast-track the activities based on limitations and dependencies

Release the minimum viable product (MVP) earlier and enhance it in the next iteration

Review the schedule and perform resource leveling

Add subject matter experts (SMEs) to perform the project activities in parallel

A project manager noticed that a team member has been struggling with some tasks, which may ultimately impact the completion date. Team morale is low because they will get the expected bonus if they do not finish on time. What should the project manager do?

Update the project schedule and budget estimates

Ask the client to approve a delay in the project schedule

Acknowledge the team for their accomplishments, encourage them, and offer assistance to avoid future delays

Ask the human resources (HR) department to replace the team member and add an additional resource

A new team member is assigned to a team that consistently delivers each iteration. The new team member doesn’t understand many of the processes followed and begins to negatively impact the schedule. What should the project manager do?

Allocate time within the iterations to mentor the new team member

Assign easier activities to the new team member

Place the new team member on a performance improvement program

Ask another team member to take some of the new team member’s work

A few major road project is starting, and the contractor has contractually committed to submitting regular status reports and participating in integration meetings. Halfway through the project lifecycle, the contractor stops participating in meetings and submitting reports, stating these items consume too much time. What should the project manager do first?

Assess the risk of the contractor not attending meetings and submitting reports for the rest of the project and escalate it to the project sponsor

Remind the contractor that they committed to attending meetings and submitting reportsper the contract

Submit a claim for not fulfilling the contract terms and handle the claim in accordance with The alternative dispute resolution

Speak with the company’s lawyer and request that they demand the contractor fulfill their Contractual commitments

On your project you handle known risks by performing the Plan Risk Responses process. Which of the following would you use when you encounter unknown risks?

Risk Reserves

Risk Mitigation

Risk Transfer

Risk Acceptance

A project requires the procurement of a large amount of equipment that needs to be on-site before any other activity can begin. The procurement department has a lengthy approval process. What should the project manager do?

Contact the vendor that supplied similar equipment for a previous project

Use the existing equipment and replace it later with the new equipment

Ask the project sponsor to expedite the vendor selection process

Work with the procurement team to find alternative options

A project manager has two projects that are being executed at the same time. The duration of the critical project must be reduced, but the project manager doesn’t have enough resources to achieve this goal. In addition, the schedule doesn’t have activities that can be overlappe That should the project manager do?

Use resource optimization to justify requesting more resources for the critical project

Analyze both projects to determine the most effective use of common resources

Apply fast-tracking techniques to compress the schedule of the critical project

Provide schedule optimization training to the project teams to improve their skills

In a hybrid delivery for a project, during an iteration review, a subject matter expert (SME) informed the team that new legislation will be published in two months that mostly will impact the project. What should the project manager do?

Ask the SME to provide details after the retrospective meeting

Discuss the change in the next sprint planning

Discuss the change in the next release planning

Ask the SME to provide details to the team in the next daily standup

A company is in need to implement a complex project while changing their current business model. The complex project requires multiple agile teams. What three options should the project manager have the testing team adopt as testing mechanisms?

Tests based on behavior and test-driven development.

Security and performance testing.

Story testing.

All of the above

A project lead has noticed that his agile team, accustomed to agile practices, while performing according to expectations, there is boredom with daily team practices among many of the project team members… What should the project lead do in this situation?

Challenge the team to find ways to increase levels of performance to improve the situation.

Speak with individual team members to determine what they would like to do to improve the situation in the team.

Have the team inform senior management of the situation and ask for recommendations.

Allow the team to self-organize and have them analyze the situation in their retrospective session and self correct.

In an agile project that is about 45% complete, most team members are siloed and lack an understanding of each other’s work. What would have most likely caused this communication breakdown?

The daily standup meetings were not consistently attended.

The weekly project status reports were not published regularly.

The sprint review meetings were not held regularly.

The project manager failed to develop a communications management plan.

An agile project is running its 5th iteration out of 10. After the last retrospective, the team members realize that they had to work extra hours to deliver the committed work. What should the project lead do?

Ask the team to have a lower commitment for the next iteration.

Implement a checkpoint in the iteration to verify if the team is on track.

Ask for additional team members to maintain the velocity.

Conduct a focused retrospective to help the team to discover the root cause.

A project manager decides to present a product to key stakeholders after two iterations ONLY. The stakeholders’ feedback was that the team seemed to have missed the mark on many features. What should the project manager do to avoid this in the future?

Set up requirements gathering sessions with key stakeholders to evaluate the scope once again and reprioritize the backlog based on the sessions.

Schedule adequate sprint demos to gather early feedback from the stakeholders and adapt the plan accordingly.

Evaluate the team’s skills to look for someone with experience in product design and assign that person the task of rebuilding the product interface.

Incorporate design thinking practices into the project life cycle to better understand the product’s personas and be more effective to match their needs.

An agile team is working on a two-week sprint to deliver business value. About one week after the sprint starts, the product owner realizes that a regulatory compliance requirement was missed. The product owner reminds the team that this requirement must be completed in the current sprint or the organization will face a penalty. What should the project manager do to mitigate this risk?

Review the issue with the project sponsor and ask for more time to complete this requirement.

Complete an impact analysis as the scope of the sprint backlog cannot be changed after the sprint has started.

Include the compliance user story in the next sprint as the team is fully occupied with the current sprint.

Request the team to add the user story to the current sprint and let them work on it.

A project sponsor plans to fund the development of a software that has 30 features to be used in 10 different countries. The team feels overwhelmed with the amount of work to be done. What should the project manager do?

Support the team to find and execute the minimum viable product (MVP).

Organize project execution to satisfy the project sponsor’s request.

Encourage and motivate the team with project incentives.

Subdivide the team to handle different aspects of the project.

A project manager is working on an agile project. The organization decided to implement the scrum framework. The project manager organized a workshop to explain the differences between traditional project artifacts and the scrum approach. The most frequent question raised is what artifact will replace the project schedule. What should be the project manager’s response?

Product roadmap and sprint backlog.

Sprint backlog and scrum board.

Sprint plan and product roadmap.

Product backlog and scrum board.

A team member has encountered a technical issue, similar to the one faced in a successfully closed project. However, the team member did not know about the previous project and would like to resolve the issue on their own. What should the project manager do?

Reach out to the project manager of the previous project for assistance

Allow the team member to work through the issue as a training opportunity

Improve the risk management strategy and risk monitoring

Share the lessons learned from the previous project with the team member

A project manager has been asked to participate in the procurement process for a software application that allows customers to buy online e-learning courses. The project manager will take over the project once the supplier has been sourced. What should the project manager do before the project starts?

Ask the project sponsor to involve the legal department in the negotiation for the project agreement

Notify the project sponsor that the project manager can’t be involved in the agreement negotiation process

Inform the project sponsor that once the agreement has been signed, there can’t be any changes to the scope of the project

Ensure that the requirements for the project are understood and that the objectives are verified before approval of an agreement

A senior project manager has included a junior project manager as part of the project team. During a coaching session, the junior project manager asks the senior project manager how to be efficient and reduce rework. What should the senior project manager respond?

Use a work breakdown structure (WBS) to create a project schedule based on the project and resource requirements

Monitor resource allocation to ensure that team members work 8 hours per day

Assign project tasks to the team regardless of their skills to accomplish the project schedule

Schedule daily meetings with key stakeholders to assess the effectiveness of the project management plan

You are performing the Plan Risk Responses process for your manufacturing project when encounter a critical risk that may have a high impact on the project completion. All the following are valid responses, except?

Allocating Contingency Reserves

Developing Fallback Options

Conducting Bidder Conferences

Reviewing risks driven by strategies

A project in the execution phase is behind schedule and is missing some materials. The contractor submits an offer to supply the missing materials and reimburse the cost since the internal procurement process will cause more delay. The project manager doesn’t agree with the costs submitted by the contractor for the missing materials. What should the project manager do next?

Ask the project sponsor to allocate more budget to cover the costs

Update the procurement management plan and negotiate with the contractor

Ask the contractor to review the offer and reduce the costs

Update the procurement strategy and negotiate with the contractor

A project manager held a meeting and framed the project schedule. A critical stakeholder, who was not consulted at the time of the schedule discussion, complained that the published dates are not agreeable due to a pre-scheduled task for another assignment. What should the project manager do first?

Organize a new schedule framing meeting with the critical stakeholder to obtain input

Discuss with the project sponsor and create a new project schedule

Analyze the root cause of the issue and update the communications management plan

Reach out to the project sponsor and request additional resources

A project team member identified a procurement risk and sent an email to the project sponsor highlighting the risk. The sponsor forwarded the email to the project manager asking for further details. After speaking with the sponsor, the project manager decided to take preventive action. What document should the project manager review with their team?

Quality management plan

Communications management plan

Risk management plan

Procurement management plan

A project manager is leading an innovation project that is facing a lot of risks due to a high level of uncertainty. What strategy should the project manager use to manage these risks using an agile approach?

Develop an agile risk matrix to track, assess, and evaluate the uncertainty of the project

Implement a scrum risk retrospective to analyze the risks at the end of the project

Assign an agile risk manager to better understand and track the project risks

Evaluate the risks constantly and reprioritize work as the project progresses

A project manager is managing a project with a hybrid approach and has requested a senior team member to perform a quantitative risk analysis. The team member responds that they do not have the knowledge to perform such an analysis. What should the project manager do?

Help the team member to perform the quantitative risk analysis through coaching, mentoring, and training

Escalate the issue to the function manager

Perform the quantitative risk analysis for the team member

Contact the project management office (PMO) and request them to assign another team member who has the knowledge to perform this task to the team

While creating the work breakdown structure (WBS) with the team, the project manager highlights that the customer requested a proof of concept and will only continue the project based on the results of the proof of concept. A key team member insists that since the customer has a history of requesting proof of concepts and continuing with the projects, the team needs to plan for the whole project, not just the proof of concept. What should the project manager do?

Instruct the team member to continue with current work

Evaluate the scope of work as described in the project charter

Implement the 100% rule for creating the WBS

Validate with the team member and create a WBS for the entire project

In a project that will deliver a new product using new technology, the project team frequently discusses difficulties that may arise and possible strategies to address them. One team member sets up a meeting with the project manager to discuss their list of challenges and presents an extensive list of items that require continuous attention. How should the project manager use this event to maximize the benefits to the stakeholders?

Document the findings and update and redistribute the communications management plan

Validate the list of challenges and act on the valid items according to the priority indicated

Invite the team member to participate in the risk register and review the evaluation frequently

Present the list of challenges to the steering committee to gain buy-in before starting the activities

A project manager is working on a multinational project that has more than 100 stakeholders. The project manager is concerned about the appropriate stakeholder participation and involvement level required for successful project delivery. What should the project manager do?

Communicate with the stakeholders to find a solution

Review the issue log with the project stakeholders

Evaluate the stakeholder engagement assessment matrix

Perform a stakeholder assumption and constraint analysis

A project manager is executing a commercial building project. The project manager discovers that the required building permits have not been obtaine Obtaining the permits will delay the project by one month and will cost the project $35,000. The fine associated with continuing to build without the permit is $1,000 per day. What should the project manager do first?

Continue the project while trying to obtain the permit

Update the risk management plan

Review lessons learned from previous projects

Obtain the permit before continuing the build

A supplier informs the project manager that producing the quantity of a key component for the project will require an additional month. The project manager has to meet an important milestone in a week. What should the project manager do next?

Perform market research to find out if there are other vendors that can produce similar kinds of material

Submit a change request to the change control board (CCB) asking to extend the deadline in order to reflect the late delivery

Involve the legal department, as the vendor is breaching the contract by not delivering the full amount in time

Ask the vendor if the minimally sufficient materials can be produced in time to meet the deadline

A major national company known for quality products has just selected a small subcontracting firm to assist with a project. The project manager from the subcontracting firm is meeting with the project team to ensure that the project is delivered according to the customer’s standards. In order to ensure this, what should the project manager define and document?

Risks

Objectives

Estimates

Quality Requirements

اختبار ذاتي: دورة ادارة مشاريع PMP (نقابة المهندسين )

السؤال 1 من 50